AAF-SD Executive Director (Part-Time)

Jobs
Written By Chloe Goldade

American Advertising Federation – South Dakota is looking for a highly skilled executive director to help us fulfill our mission and vision. Reporting to the Board of Directors, the Executive Director will oversee the strategic and operational efficiencies of our programs. This seasoned leader will not only understand current trends in the advertising industry but will also have experience in developing and implementing a successful fundraising plan. Relationships with local community groups is a plus. Above all, the executive director should be highly effective in a leadership role that requires clear communication skills, relationship management, and decisiveness.

Objectives of this role

  • Work closely with board directors and committees to assess and address issues affecting the organization

  • Oversee daily operations of the organization, providing executive direction for program strategies and efficiencies

  • Identify and address board and volunteer requirements for efficient operations, and maintain a strong work culture that attracts and retains people while driving the organization’s mission

  • Increase awareness of the organization by being the main spokesperson and liaison with local media

  • Develop an actionable plan for securing sponsors, and managing monthly cash flow

  • Comply with all national and local regulations

Responsibilities

  • Club Management & Events

    • Attending all events; 6 program luncheons, 5 special events, and 12 Board of Directors meetings, and 3-4 Executive Team meetings each year 

    • Serve as the face of the organization while being the main point of contact for AAF-SD fielding questions (primarily through email) from the board of directors, membership, potential members, businesses and media outlets

    • With the board, strategize and implement new and exciting ways to elevate our club

    • Assist President in meeting and training new board members

    • Maintain club database (both members and potential members)

    • Local and state lobbying for the betterment of the advertising industry and our members

    • Adhere to District level and National AAF rules.  Participate in regularly scheduled district meetings (1x/month). 

    • Preparing all documents for monthly board meetings, including reports, meeting invites and re-caps, and food orders

    • Nurture current membership relationships, and seek out new members and sponsors

  • Supporting Committees: 

    • American Advertising Awards

      • Ordering awards, logistical details of the show, vendor management (event venue, food, production, etc.)

    • Education (Student Day)

      • Vendor management, supporting the committee with direction and goals for the event

      • Supporting the committee as they strategize how to increase student participation in the American Advertising Awards and National Student Ad Competition

    • Programs

      • Working with the event venue for food counts, and ensuring the speaker and committee have all that they need for the event

      • Supporting sponsorships of programs, and liaison between sponsor/chapter for all details of the day including speaker session, promotional materials, etc.

      • Working with the President on items to communicate at each program, along with the slides

    • Community Relations

      • Aiding with media package sales

      • New member on-boarding and follow up (adding to database, invoicing, sending welcome materials) 

    • Events

      • Overseeing contracts, meeting with the team, ensuring events are successful (Can Design Contest, Golf Tournament, BBQ)

    • Communications

      • Assist with all external communications, including website, marketing collateral, and social media

      • Proofing and ensuring brand voice, sponsorship inclusion, and level of excellence on all published materials 

  • Budgeting 

    • Oversee accounts payable & receivable, and work with the accounting firm on tax preparation and audit (this is currently about 25% of the role - sending 10-15 invoices a month, receiving payments, bank deposits, paying bills, and categorizing all transactions made) 

    • Maintaining an organized online storage in QuickBooks Online for all receipts and expenses

    • Secure annual sponsorships and event sponsors to achieve budget goals

    • Prepare financial reports and agenda for board meetings

    • Oversee all contracts that that the chapter signs

    • Research and negotiate company insurance policies

    • Filing 2x/year use tax reports

    • Overseeing accounting firm who prepares taxes, payroll and taxes, and files 1099s for our speakers


Required skills and qualifications

  • Strong experience in public relations, marketing, and fundraising

  • Knowledge of leadership and management principles for nonprofit organizations

  • Proven success working with a board of directors

  • Entrepreneurial mindset, with innovative approach to business planning

  • Dynamic and charismatic team player who enjoys being the public face of an organization

  • Strong relationship skills to nurture current memberships, and seek out new members and sponsors

  • Exceptional verbal, written, and visual communication skills

  • Experience in managing budgets

Preferred skills and qualifications

  • Bachelor’s degree (or equivalent) in marketing ,business, human resources, or finance

  • Software: Google Business & Google Suite including Google Sheets and Google Drive, QuickBooks Online, Slack and Zoom

Please apply by sending applications to hello@aaf-sd.org.

Chloe Goldade
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